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Administrative Office Organization Structure.
The Administrative Section Organizational structure is headed by the Section Chief with the rank of Police Chief Inspector (PCINSP). It has a total manpower of twelve personnel composed of one PCO, eight PNCOs, and three NUPs.



Administrative Office Job Description

Chief, Administrative Office

  • Plan and coordinate all administrative matters affecting the Directorate to ensure efficient and smooth functioning;
  • Enforce discipline among office personnel;
  • Assist the DO in looking after the morale and welfare of the ODO Personnel;
  • Responsible for the control and custody of classified equipment and documents;
  • Maintain and operate an office communication center and records filing system;
  • Procure, store, issue, and maintain necessary office supplies and equipment;
  • Responsible for general clerical, graphics and reproduction services;
  • Responsible for the general upkeep of the office; and
  • Take charge and ensure the security of the office, to include its equipment and documents; and
  • Perform other duties as directed by TDO.

 Chief, Clerk

  • Plan and coordinate all administrative matters affecting the Directorate to ensure its efficient and smooth functioning;
  • Enforce discipline among the office personnel;
  • Assist the DO in looking after the morale and welfare of the ODO personnel;
  • Maintain and operate an office communication center and records filing system;
  • Procure, store, issue and maintain necessary office supplies and equipment;
  • Responsible for general clerical, graphics and reproduction services;
  • Responsible for the general upkeep of the office; and
  • Take charge of and ensure the security of the office, to include its equipment and documents.

 Administrative PNCO

  • Supervises the preparation of Administrative monthly reports for submission to the Directorate for Personnel and Records Management (DPRM);
  • Maintains/secures all admin files;
  • Acts as records custodian of the Directorate;
  • Assist in the supervision of attendance of all DO PNCOs and NUPs;
  • Performs other tasks as directed by the Director.

 Action PNCO

  • Plan and coordinate all administrative matters affecting the Office to ensure its efficient and smooth functioning;
  • Maintain and operate an office communication center and records filing system;
  • Processes all incoming and outgoing communications;
  • Prepares Performance Evaluation Report rating of PNCOs and NUPs in the Division; and
  • Responsible for the distribution of incoming communications to different branches and the dispatch of outgoing communications.

 RSPNCO

  • Represents the withdrawal and distribution of gasoline allocation intended for the Directorate;
  • Prepares Memorandum Receipts (MR) for equipment withdrawn from the PNP Logistics Support Service (LSS) intended for DO personnel;
  • Prepares Requisition and Issue Slip (RIS) for supplies and materials intended for the Directorate;
  • Prepares memorandum for the Directorate for Logistics (DL) requesting for the issuance of supplies, materials, and equipment for used of DO;
  • Prepares status of equipment/inventory of supplies and equipment needed by the Directorate for Logistics (DL), PNP Headquarters Support Service (HSS), NAPOLCOM, and the Commission on Audit (COA).

 Administrative Aide IV

  • In-charge of reproduction of official documents;
  • Responsible for the maintenance of reproduction equipment;
  • Ensures that reproduced copies are properly sorted and secured;
  • Prepares request for procurement of reproduction materials.

 Administrative Aide I

  • Maintain cleanliness of the office, furniture and equipment;
  • Run errands and does related work;
  • Helps the reproduction machine operator in the reproduction of the official documents;
  • Helps the reproduction machine operator in the reproduction of the official documents; and
  • Delivers official document as needed.

Chief, Budget and Fiscal Office. The Budget and Fiscal Section of the DO is responsible for the performance of the following functions:

  • Coordinate with other offices/divisions in the preparation of the Operations portion of the PNP Budget;
  • Submit the Operations budget proposal based on working figures provided by DC and prepare the necessary justification;
  • Budget funds allocated to ODO in relation to the programmed activities for approval of the DO;
  • Prepare quarterly Program Review and Analysis; and
  • Prepare the annual PNP Operating Program and Budget Guidance in coordination with other divisions and offices.

Budget and Fiscal Office Job Description

Chief, Budget and Fiscal Office

  • Coordinate with other offices/divisions in the preparation of the Operation portion on the PNP budget.
  • Submits the operations budget proposal based on working figures provided by DC and prepare the necessary justification;
  • Budget funds allocated to ODO in relation to the programmed activities for approval of the DO;
  • Prepare quarterly Program Review and Analysis; and
  • Prepare the annual PNP Operating Program and Budget Guidance in coordination with other divisions and offices.

Assistant Chief, Budget and Fiscal Office

  • Prepares the documents needed during the series of conferences/workshops relative to the preparation of Budget Proposal prior to budget hearing;
  • Prepares/liquidates/consolidates the documents relative to MOOE, Trust Receipts (TR), Agency Reserve Funds (ARF) and other fund releases;
  • Assists in the preparation of quarterly, semi-annual, and Annual Operations plans and Budget (AOPB), PRA, and Budget Profile;
  • Prepares the budgetary requirements needed for daily programmed activity;
  • Attends to seminar/lectures of budget preparation and seminar for Gender and Development (GAD);
  • Assists in the preparation of the Program Review and Analysis (PRA), Budget Profile and other similar reports’
  • Files and maintains the documents of Budget and Fiscal Section; and
  • Attends to pre-bid, bidding, and other conferences.

Finance PNCO

  • Represents the withdrawal of pays and allowances intended for DO personnel;
  • Prepares vouchers and other documents related to financial matters;
  • Performs other task/duties as directed by the Director.

Administrative Aide I

  • Maintain Cleanliness of the Office, furniture and equipment;
  • Run errands and does related work;
  • Helps the reproduction machine operator in the reproduction of the official documents;
  • Delivers official document as needed.